Organization Change Request

1. Introduction: Change Request by DEOs/CDEOs

This section of the user manual provides detailed guidance for District Education Officers (DEOs) and Chief District Education Officers (CDEOs) on how to request changes within the Education Management Information System (EMIS).

The system allows DEOs/CDEOs to initiate change requests for critical aspects of school management, ensuring that information across the education network remains accurate and up to date.

Types of Change Requests

DEOs/CDEOs can submit requests for the following changes:

• Boarding Status – Update the boarding facilities information of a school
• Stream Change – Modify the academic streams offered by the school
• School Closure and Re-opening – Request temporary closure or reactivation of a school
• Feeding Details – Update school feeding programme information
• Autonomous Status – Modify a school’s autonomy classification
• IEA Form Changes – Request changes to Integrated Education Assessment (IEA) form data
• Location Change Request – Request an update to the school’s location details

This functionality ensures that all school-related data remains accurate and reflects the current operational status. The manual provides step-by-step instructions for submitting, tracking, and managing these requests efficiently.

Video Tutorial

2. Steps for Requesting School Details Changes

1. Log in to the system using the URL:
   https://admin-emis.systems.gov.bt/
2. Enter your credentials to access the system.

3. After logging in, the main Dashboard will appear. The navigation sidebar is displayed on the left side of the screen.

   

4. Click on the Organization menu.

5. Click on Change Request and select the required request type from the menu.

   

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3. Grade (Upgradation/Downgradation) Change Request

1. Navigate to Grade Change Request.
2. Click on the SEND REQUEST button.

3. Fill in the pop-up form:

   • Select the organization
   • Choose the proposed new level (upgrade or downgrade)
   • Provide remarks or justification
   • (Optional) Upload a supporting approval document

4. Click Submit Request to complete the process.

   

Request Status

After submission, the request status will be displayed as:

• Pending – Under review by SLCD and Ministry
• Approved – Request has been accepted
• Rejected – Request has been declined

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4. Student IEA Form Change Request

1. Navigate to Student IEA Form.

2. Click on SEND REQUEST.

   

3. Complete the form:

   • Select the organization that requires IEA
   • Toggle the isIEA option to confirm eligibility
   • Provide remarks explaining the reason
   • (Optional) Upload a supporting IEA document

4. Click Submit Request.

   

Request Status

• Pending – Under review by SLCD and Ministry
• Approved – Request accepted
• Rejected – Request not accepted

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5. Feeding Details Change Request

1. Navigate to Change in Feeding Details.

2. Click SEND REQUEST.

   

3. Fill the form:

   • Select the organization
   • Toggle the Feeding option
   • (Optional) Add remarks
   • (Optional) Upload supporting document

4. Click Submit Request.

   

Status

• Pending – Under review
• Approved – Accepted
• Rejected – Not accepted

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6. Autonomous Status Change Request

1. Navigate to Change in Autonomous Status.

2. Click SEND REQUEST.

   

3. Fill in the details:

   • Select the organization
   • Select the autonomous status
   • (Optional) Provide remarks
   • (Optional) Upload supporting documents

4. Click Submit Request.

   

Status

• Pending – Under review
• Approved – Accepted
• Rejected – Not accepted

7. Boarding Status Change Request

1. Navigate to Change in Boarding Status.

2. Click SEND REQUEST.

   

3. Complete the form:

   • Select the organization
   • Choose boarding status (Boarder / Non-Boarder)
   • (Optional) Provide remarks
   • (Optional) Upload supporting document

4. Click Submit Request.

   

Status

• Pending – Under review
• Approved – Accepted
• Rejected – Not accepted

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8. Stream Change Request

1. Navigate to Change in Streams.

2. Click SEND REQUEST.

   

3. Fill in the form:

   • Select the organization
   • Select class (only Class XI and XII available)
   • Select the stream from the dropdown
   
   • Select Action Type: Add or Remove

4. (Optional) Add remarks or upload supporting documents.

5. Click Submit Request.

Status

• Pending – Under review
• Approved – Accepted
• Rejected – Not accepted

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9. Re-opening of Schools Change Request

1. Navigate to Re-opening.
2. Click SEND REQUEST.

3. Fill in the form: - Select the organization (only closed schools will appear) - Set the re-opening date - (Optional) Add remarks - (Optional) Upload supporting documents

4. Click Submit Request.

Status

• Pending – Under review
• Approved – Accepted
• Rejected – Not accepted

10. Closure of Schools Change Request

1. Navigate to Closure.

2. Click SEND REQUEST.

   

3. Complete the form:

   • Select the organization
   • Set the closure date
   • (Optional) Add remarks
   • (Optional) Upload supporting document

4. Click Submit Request.

Status

• Pending – Under review
• Approved – Accepted
• Rejected – Not accepted